Board portals are secure hubs that simplify meeting management processes. Board portals enable members to spend less time on administrative tasks and spend more time in governing. A well-designed board portal eliminates the cost of printing and distributing material for the board.

Ideally, board papers are sent out about two to three days before the meeting so that directors can read them prior to the meeting. This allows the board to review and discuss each report in advance. It’s also the best time to ensure that all directors are aware of any changes made to the original report or any new information that may have been included in an update.

Boards can benefit from a range of tools that permit them to efficiently plan and run meetings, collaborate with committees and co-workers, and prepare minutes after each meeting. They must also be able to give their stakeholders a single source for current, accurate and up-to date documents for the board.

To get the most effective results from your portal, you should work with an IT provider who is willing to work directly with your IT department and take into consideration the security requirements specific to your organization. Make sure the application you choose is ISO 27001-compliant with encryption for transit and at rest and provides granular control of authentication and access. It should also provide 24/7 support via an internal specialist team. It is also essential to confirm that the board portal vendor regularly undergoes external audits and penetration tests.

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